Privacy Policy

This privacy and cookie statement was last amended on April 6, 2022.

Dear visitor,

In this statement we would like to inform you well about our privacy and cookie policy and how we comply with the General Data Protection Regulation (GDPR). If you have any questions or would like more information, please contact Privacy Verified B.V.: 020-6631941 or info@privacyverified.nl.

Purposes of the data processing

Inventory of your organisation, product and/or process

Your personal data is processed by us for entering into and executing agreements for legal services and maintaining the resulting relationships, including associated marketing activities. For this we process your name, telephone number, email address, company name, any financial or tax-relevant data, and the corresponding correspondence.

We use this data because it is necessary for the agreement or the conclusion or settlement thereof. We keep this data for as long as necessary to properly perform our services and agreements. We will then destroy it, unless we are legally obliged to keep it for longer.

Your account

In order to use certain parts of our service, you must first register. You then provide information about yourself, such as your name and position, you can choose a password and create a username by providing an email address. We use this information to create an account for the Privacy Verified Portal (Portal), which you can use to log in. Within the Portal you can manage and generate documents yourself, create and complete tasks and monitor the progress of the Privacy Verified process. We keep track of what you have uploaded, downloaded and generated within the Portal and when (logging), so that there is proof of this.

We use this information because it is necessary for the execution of the agreement that we have concluded with you or your employer. In order to be able to execute this agreement, we have a legitimate interest in processing your login data. Do you object to this? Please contact us or your employer.

We will keep this information until you or your employer close the account.

Contact Form

You can ask us questions, make (information) requests and register your company for our service via the contact form on our website.

In order to be able to contact you and to accept your request to contact you (execution of the agreement), we ask for your name, company name, (business) e-mail address and (optional) your telephone number. You can also send a message in the comments section, in which you may include other personal data. We keep this information for a maximum of one year after we last had contact with you.

Provision to other companies or institutions (third parties)

We do not pass on your personal data to other companies or institutions, unless we are legally obliged to do so (for example if the police require this in the event of a suspicion of a crime), if we have agreed with you or this is necessary for the execution of the agreement, if you have given permission for this or if we have a legitimate interest in doing so. In order to execute the agreement, we in any case use the services of:

  • ICT suppliers;
  • provider of telecommunications services;
  • The party that sends our newsletters and other marketing-related emails;
  • The parties that provide cookies (see below).

We have concluded a processing agreement with these parties.

In addition, we provide your data to, for example, government authorities, if we have a legal obligation to do so. Some of these suppliers are located in the United States, but have sufficient safeguards in place, including Standard Contractual Clauses.

Cookies

We use cookies via the website and the Portal. A cookie is a simple file that is sent along with pages from this website and is stored by your browser on the hard drive of your device (PC, tablet or smartphone), so that you can be recognized. We use the following cookies:

  • Functional cookies: these are cookies that are technically necessary for our website to function properly;
  • Analytical cookies: these are cookies that collect information about the quality or effectiveness of our website in order to be able to improve it;
  • Marketing cookies: these are cookies that allow us to approach you personally, if you have left your email address with us.
Shift Type/Purpose Type/Name Expires after Placed by
Allow cookies Functional Iside_accept cookie permissions Per session Privacy Verified B.V., established in the Netherlands.
Typekit by Adobe  Functional JavaScript Per sessie Adobe Systems Inc., located in the USA, in the Netherlands.
Offer portal  Functional juriblox_ session Per session Juriblox B.V. located in Netherlands.
Chat function  Tracking Intercom-id Intercom-session Per session Intercom Software UK Ltd., based in the USA.
We have made agreements with other companies that place cookies about the use of cookies and the information obtained. However, we do not have full control over what they do with the cookies themselves. So also read their privacy statements if this is important to you and possibly the various informative links.

Click behavior and visit data

When using our website, we obtain general visitor data. By means of functional cookies, the website remembers that you are logged in for the duration of the session. The analytical cookies also process the IP address of your computer, the time of retrieval and data that your browser sends. We use this data for statistical analyzes of visitor and click behavior on the website. We also optimize the operation of the website with this. We try to pseudonymise or anonymize this data as much as possible and it is not provided to third parties who could use it for their own purposes.

We use this data because of our legitimate interest in monitoring and improving our website. We do not need permission, because no or only a very minor infringement of your privacy is made by means of the cookies.

Enabling and disabling cookies

In your browser you can set that the storage of cookies is only accepted if you agree. Please refer to your web browser manual for more information. Please note: many websites do not work optimally if the cookies are disabled.

Retention periods and deletion of cookies

Most cookies have an expiration date. That means they expire automatically after a certain period of time and no longer record any data from your site visit. You can also choose to manually delete the cookies before the expiration date has passed. For more information about this, you can consult the manual of your browser.

Security

We take appropriate security measures to limit misuse of, and unauthorized access to, your personal data. In this way we ensure that only the necessary persons have access to your data, that access to your personal data is protected and that our security measures are checked regularly. We take the following security measures, among others:

  • logical access control on our laptops and systems, using passwords;
  • physical measures for access security, including access chips and camera security in our office building;
  • encryption (encryption) of digital files;
  • organizational measures for access security;
  • security of network connections via Transport Layer Security (TLS) technology;
  • purpose-based access restrictions and data storage within the EU.

We work digitally as much as possible: old papers go through the shredder and digital documents are secured.

Complaints – Personal Data Authority

Of course we are happy to help you if you have complaints about how we handle your personal data. You also have the right to submit a complaint to the Dutch Data Protection Authority if you are not satisfied or if we are unable to resolve the complaint with you.

Changes to this privacy and cookie statement

Privacy Verified B.V. has the right to make changes to this privacy and cookie statement. Changes will be published on our website. Therefore, regularly check this privacy and cookie statement, so that you are aware of any changes.

Rights of data subjects

If you have a relationship with our company, you have the opportunity to view your personal data upon written request. If the overview provided by us contains inaccuracies, you can request us in writing to change the data or have it removed. If you have any questions or want to know what personal data we have about you, you can always contact us. See the contact details below.

Under the GDPR you also have the following rights:

  • Get an explanation about what personal data we have and what we do with it.
  • Access to the precise personal data we have.
  • Having errors corrected or supplementing inaccuracies or omissions.
  • The removal of personal data.
  • Withdrawal of consent.
  • Object to a particular use.
  • Have data transferred to a third party.
  • Restrict the processing of data (temporarily or otherwise).

If you want to make use of this, please make sure that you always clearly indicate who you are, so that we can be sure that we do not change or delete data from the wrong person.

In principle, we will comply with your request within 30 days. However, this period may be extended for reasons related to the specific rights of data subjects or the complexity of the request. If we extend this term, we will inform you in good time.

In addition, you can notify us in writing if you do not wish to be contacted with information about our products and services by reporting this to the following address:

PRIVACY VERIFIED B.V.

Jollemanhof 12
1019 GW Amsterdam

Tel.: 020 663 1941
Email: info@privacyverified.nl

KvK: 72602562

Would you like to know more about Privacy Verified?

Do you need a tailor-made AVG test? We would like to get in touch with you to organize and manage privacy within your organization as well as possible. In this way, together we ensure that privacy will work for your organization, and not the other way around.